Ladybird Montessori LLC
Future Opening: Montessori School Office Manager
Full Time • Buda
Benefits:
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Training & development
- Vision insurance
About Ladybird Montessori School
Ladybird Montessori School is located on 14.5 acres in Buda, TX. We are an American Montessori Society (AMS) accredited school. All of our Lead Guides, in each classroom, are Montessori Certified. Our school is nature based and has numerous playgrounds and we have a farm with chickens, goats, and outdoor classroom spaces!
About the Role
The Office Manager plays a vital leadership role in the daily operations of Ladybird Montessori, ensuring the school runs efficiently while supporting students, families, and staff. This position oversees administrative operations, regulatory compliance, office systems, staffing coordination, and school-wide communications while working closely with the Head of School to foster a welcoming, organized, and professional environment.
About You
- Organized, detail-oriented, and highly effective at managing multiple priorities.
- Professional, approachable, and committed to providing outstanding customer service to families, staff, and visitors.
- A proactive problem solver who takes initiative and works independently.
- Strong communication and interpersonal skills with the ability to collaborate across all areas of the school.
- Comfortable learning and managing multiple technology platforms and administrative systems.
- Flexible, dependable, and committed to supporting the needs of a dynamic school community.
Essential Responsibilities
- School Operations: Oversee daily office operations, maintain organized systems, and ensure the smooth functioning of the administrative office.
- Compliance & Safety: Manage DFPS Minimum Standards compliance, conduct campus inspections, and maintain accurate regulatory records.
- Office Administration: Coordinate calendars, communications, office supplies, student and staff records, and administrative workflows.
- Staffing & HR Support: Manage daily staffing schedules, monitor employee timekeeping, and provide administrative support to the Head of School.
- Technology & Systems: Maintain proficiency in school management platforms and support accurate data management across office systems.
- Leadership & Collaboration: Supervise office support staff, collaborate with school leadership, and assist with special projects, events, and fundraising initiatives.
- Family & Community Relations: Serve as a welcoming first point of contact while providing exceptional service to students, families, staff, and visitors.
- Facilities Support: Help maintain a clean, organized, and professional office environment while coordinating with facilities staff as needed.
Qualifications
- High school diploma or GED required; Bachelor's degree preferred.
- Minimum two years of administrative experience in a school, childcare, or similar environment.
- Knowledge of Texas DFPS Minimum Standards or the ability to demonstrate competency during the interview process.
- Proficiency with Windows operating systems, Google Workspace, and Microsoft Office applications.
- Strong spreadsheet creation and data management skills.
- Experience with school management platforms such as Transparent Classroom, Brightwheel, ADP, Canva, or the ability to learn new systems quickly.
- Excellent organizational, communication, and time management skills.
- Experience working with children in an educational setting preferred.
- CPR and First Aid Certification (or ability to obtain).
- Successful completion of all required fingerprint background checks and licensing requirements.
- Physical Requirements: Ability to perform routine office duties, lift office supplies as needed, move throughout campus, and occasionally support classrooms or school operations during emergency staffing needs.
Benefits
- Health, dental, and vision insurance.
- 15 days of floating paid time off.
- Paid holidays, including Labor Day, Thanksgiving, Christmas Eve, Christmas Day, New Year's Day, Good Friday, Memorial Day, and Independence Day.
- Tuition discounts for eligible employees' children.
- Opportunities for professional growth and advancement within the administrative team.
Compensation: $45,000.00 - $55,000.00 per year
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